JOB TITLE: Operations Director

ABOUT THE ORGANIZATION:
National Advocates for Pregnant Women (NAPW) seeks to protect the rights and human dignity of all women, particularly pregnant and parenting women and those who are most vulnerable including low income women, women of color, and drug-using women.  NAPW uses the lessons learned from the experiences of these women to find more effective ways of advancing reproductive and human rights for all women and families. Our work encompasses litigation, litigation support and legal advocacy; local and national organizing; public policy development, public education and outreach.  Two principles guide all NAPW activities:  to build bridges and align agendas across diverse public health and social justice movements, and to leverage and connect local organizing and activism with national advocacy and policy work. To that end, NAPW is actively involved in ongoing court challenges to punitive reproductive health and drug policies and provides litigation support in cases across the country. NAPW engages in local and national organizing and public education efforts among the diverse communities that are stakeholders in these issues, including the women and families directly affected by punitive policies, as well as public health and policy leaders.

PURPOSE:
The Operations Director provides leadership and oversight of NAPW's financial management, information systems, human resources and administrative operations. The Operations Director will play a critical role in supporting program and developing the systems and policies that will serve NAPW as it pursues growth and long-term sustainability.

In addition, the Director of Operations is responsible for the day-to-day supervision of the organizational operations. In this role the Director of Operations assists in implementing NAPW's objectives, standards, policies, and procedures in order to effectively fulfill the organizational mission.

MAJOR DUTIES AND RESPONSIBILITIES INCLUDE:

Financial Management:

•  In consultation with NAPW's outside accountant and bookkeeper, oversees all accounting functions, including accounts payable, general ledger, bank reconciliations, payroll, purchasing, cash receipts, and grant compliance;
•  Generates and analyzes periodic financial reports for executive director and board;
•  Develops and monitors organizational budget;
•  Oversees daily financial transactions, deposits and accounts payable;
•  Directs organization's vendor relationships;
•  Oversees payroll and taxes.

Development:

•  Assist with the submission of grants and proposals, and fulfillment of reporting requirements;
•  Coordinate fundraising mailings;
•  Accounts for foundation funds and individual contributions.

Organizational Administration:

•  Manages day-to-day administrative operations and communications, including filing, faxing, phone, and responding to information/materials requests by post or email;
•  Monitors office supply requirements, approves and initiates the purchase of equipment, software, services and supplies;
•  Ensures effective operation, maintenance and servicing of office equipment and computers;
•  Supports logistical needs of all staff including booking and coordinating travel and maintaining staff calendars;
•  Oversees administration of website, updating, and coordinating with database;
•  Identify need for, and procure insurance.

IT Systems Administration:

•  Oversees 4D database, including maintenance of database of donors, members, allies, media and volunteers;
•  Set-up and trouble shoot phone system and computer networking system;
•  Updates organizational manual.

Human Resources:

•  Develops in consultation with board taskforce personnel policies and employee benefits programs;
•  Maintain current personnel files and records.

Management:

•  Supervision of administrative and tech staff, consultants and interns. Oversees recruitment, hiring, orientation, and maintaining personnel files and paperwork;
•  Work in partnership with and support of Executive Director to accomplish organizational goals and mission;
•  Participate in Board meetings and activities as needed; order food; keep minutes; and provide reports.

Program Support:

•  Logistical coordination of, and support for, all NAPW programs as needed including special projects and conferences;
•  Stays informed of substance of programs.

Other:

•   Travel as needed
•   Other related duties as specified by the Executive Director. \

QUALIFICATIONS:

•  Bachelors Degree in Accounting/Finance or related field;
•  Minimum of two years experience in a not-for-profit setting;
•  Skilled with Quickbooks pro, excel, word. Ability to work with Apple computers and learn 4D database;
•  Highly motivated with a minimum of 3 years of experience including managing small-to-mid-size organizations in either a financial or operational leadership role;
•  Ability to work in a fast-paced environment and capable of managing several projects simultaneously;
•  Commitment to NAPW mission.

JOB LOCATION: New York City. Some travel necessary.

SALARY: $30-40,000. Commensurate with experience.

REPORTS TO: Executive Director.

TO APPLY
Interested applicants should send a cover letter explaining your interest in and qualifications for the position; resume, including names of three references with phone numbers:

•  Via e-mail (preferred) to: info@advocatesforpregnantwomen.org;
• Please put "Attn: Search Committee (Director of Operations)" in the subject box; or
•  Via US Postal Service to: Attn: Search Committee (Director of Operations), 39 West 19th Street, Suite 602, New York, NY 10011.  

Posted February 8, 2006
National Advocates for Pregnant Women is an equal opportunity employer.