ADVOCATES FOR PREGNANT WOMEN
OPERATIONS DIRECTOR JOB DESCRIPTION
National Advocates for Pregnant Women (NAPW) seeks to protect the
rights and human dignity of all women, particularly pregnant and
parenting women and those who are most vulnerable including low income
women, women of color, and drug-using women. NAPW uses the
lessons learned from the experiences of these women to find more
effective ways of advancing reproductive and human rights for all women
and families. Our work encompasses litigation, litigation support and
legal advocacy; local and national organizing; public policy
development, public education and outreach. Two principles guide
all NAPW activities: to build bridges and align agendas across
diverse public health and social justice movements, and to leverage and
connect local organizing and activism with national advocacy and policy
work. To that end, NAPW is actively involved in ongoing court
challenges to punitive reproductive health and drug policies and
provides litigation support in cases across the country. NAPW engages
in local and national organizing and public education efforts among the
diverse communities that are stakeholders in these issues, including
the women and families directly affected by punitive policies, as well
as public health and policy leaders.
The Operations Director provides leadership and oversight of NAPW's
financial management, information systems, human resources and
administrative operations. The Operations Director will play a critical
role in supporting program and developing the systems and policies that
will serve NAPW as it pursues growth and long-term sustainability.
In addition, the Director of Operations is responsible for the
day-to-day supervision of the organizational operations. In this role
the Director of Operations assists in implementing NAPW's objectives,
standards, policies, and procedures in order to effectively fulfill the
MAJOR DUTIES AND RESPONSIBILITIES
- In consultation with NAPW's outside accountant and
bookkeeper, oversees all accounting functions, including accounts
payable, general ledger, bank reconciliations, payroll, purchasing,
cash receipts, and grant compliance;
- Generates and analyzes periodic financial reports for
executive director and board;
- Develops and monitors organizational budget;
- Oversees daily financial transactions, deposits and
- Directs organization's vendor relationships;
- Oversees payroll and taxes.
- Assist with the submission of grants and proposals, and
fulfillment of reporting requirements;
- Coordinate fundraising mailings;
- Accounts for foundation funds and individual contributions.
- Manages day-to-day administrative operations and
communications, including filing, faxing, phone, and responding to
information/materials requests by post or email;
- Monitors office supply requirements, approves and initiates
the purchase of equipment, software, services and supplies;
- Ensures effective operation, maintenance and servicing of
office equipment and computers;
- Supports logistical needs of all staff including booking
and coordinating travel and maintaining staff calendars;
- Oversees administration of website, updating, and
coordinating with database;
- Identify need for, and procure insurance.
IT Systems Administration:
- Oversees 4D database, including maintenance of database of
donors, members, allies, media and volunteers;
- Set-up and trouble shoot phone system and computer
- Updates organizational manual.
- Develops in consultation with board taskforce personnel
policies and employee benefits programs;
- Maintain current personnel files and records.
- Supervision of administrative and tech staff, consultants
and interns. Oversees recruitment, hiring, orientation, and maintaining
personnel files and paperwork;
- Work in partnership with and support of Executive Director
to accomplish organizational goals and mission;
- Participate in Board meetings and activities as needed;
order food; keep minutes; and provide reports.
- Logistical coordination of, and support for, all NAPW
programs as needed including special projects and conferences;
- Stays informed of substance of programs.
- Travel as needed
- Other related duties as specified by the Executive Director. \
- Bachelors Degree in Accounting/Finance or related field;
- Minimum of two years experience in a not-for-profit setting;
- Skilled with Quickbooks pro, excel, word. Ability to work
with Apple computers and learn 4D database;
- Highly motivated with a minimum of 3 years of experience
including managing small-to-mid-size organizations in either a
financial or operational leadership role;
- Ability to work in a fast-paced environment and capable of
managing several projects simultaneously;
- Commitment to NAPW mission.
New York City.
Some travel necessary.
Commensurate with experience.
Interested applicants should send a cover letter explaining your
interest in and qualifications for the position; resume, including
names of three references with phone numbers:
- Via e-mail (preferred) to:
- Please put "Attn: Search Committee (Director of Operations)" in
the subject box; or
- Via US Postal Service to: Attn: Search Committee (Director
of Operations), 39 West 19th Street, Suite 602, New York, NY 10011.
Posted February 8, 2006
National Advocates for Pregnant Women is an equal opportunity employer.